Property and facilities management is a tough act to follow – between the maintenance visits and team collaborations, a lot can go wrong, unless certain processes are streamlined and standardised.
Every property and facilities management business can realise some serious cost savings – simply by implementing automated and more streamlined processes into their day-to-day operations.
All managers know the importance of keeping assets in the best condition possible and responding to requests for repair and maintenance in a prompt manner.
Unfortunately, managing such tasks can be very time-consuming, error-prone, and costly. This makes it all the more important to take advantage of the latest software and technology to not only streamline repair and maintenance processes, but also improve overall efficiency and, ultimately, deliver a more quality-focused experience to your end users.
A great way to streamline and optimise your facility management processes is to use a software platform which seamlessly integrates with all your asset management functions.
This also lets you access your property-related documents and data from any smartphone or tablet, thus, helping you save time, increase accuracy, reduce errors, cut paperwork down to almost zero, and even enhance security.
Automating day-to-day workflows is one of the best ways to streamline your property management processes. Use smart rules and triggers to create custom workflows which automatically assign tasks and schedule inspection appointments.
Take advantage of data and analytics
The right data can provide absolutely invaluable insights and important recommendations, thus, streamlining your processes.
These analytics and data can be used to track KPIs (key performance indicators) like completion rate, tenant satisfaction, response time, cost per unit, vendor rating, and so on. However, they can also be used to identify specific trends, opportunities, patterns, or issues so that you can steadily improve your services.
At the end of the day, leveraging data and analytics this way will help you optimise the strategies you devise, the decisions you make, and the actions you take.
Maintenance, inspections, and reports are something that keeps property and facility managers very busy on any given day. This is why facility management mobile apps are perfect for keeping everyone on the same page and accessing crucial information in real time, no matter where you are.
TIM the Inspection Manager is an innovative app that helps you carry out inspections a lot faster and with unparalleled accuracy, both online and offline. Standardise procedures across your entire portfolio and assets, collect consistent, accurate, and comparable data to make better decisions and transform inspection processes through instantly viewable and highly detailed PDF reports. It’s the best way to streamline nearly all your property management processes.
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Today’s facility managers find themselves in the midst of many challenges, including regulatory and compliance hurdles, resource scarcity, and burnout. Resource constraints, for example, which affect time management, materials delivery, and budget planning, pose major obstacles, all the while demanding highly prudent allocation without operational efficiency taking a hit.
Technology is rapidly expanding into all spheres of life, and this is especially true of industries. In the property management sector, for instance, one is surrounded by disruptive technology which is improving ‘quality of life’ for not only property and facility managers but also tenants.
The property and real estate sector has traditionally been associated with stacks of paperwork, manual documentation, and physical blueprints. However, all that is changing quickly as the idea of paperless building operations is steadily gaining momentum.
If we go back a few years, the property management sector was a bit slow to adopt new changes, especially those revolving around technology and automation. But in the present day, it has taken a dramatic step forward.
In a 2021 survey where 2,000 UK adults were surveyed who had rented a home over the last 5 years – 66% of them had experienced some kind of disrepair issue, while 26% of Housing Association Properties tenants were not happy with the quality of repair and maintenance during their stay.
Everyone wants nothing more than to have secure, safe, and decent housing. Unfortunately, the housing supply in the UK has been unable to keep up with the surge in demand over the last couple of years. This has made accessing housing of any kind rather difficult for individuals and families alike, especially those from low-income households.
Tenant experience is an important metric to understand when it comes to property and facilities management – it describes how your tenants interact with the properties they live in. The quality of these interactions along with the amenities you offer can have a major impact on your ROI.
If you recall the government’s 2019 election manifestos, all the main parties committed to boost housing supply in England. The Conservative manifesto, in fact, pledged that the number of homes being built will continue to increase, targeting at least 300,000 affordable homes by the middle of 2020.
The property management industry has been traditionally shy and somewhat hesitant to embrace new technological trends. The word “automation” would make everyone from real estate agents to property managers cringe with disapproval – as if impending doom and job insecurity was right around the corner.
Data standardisation refers to using consistent methods for collecting data, although this is a very basic and somewhat generic description of what it truly is. If we delve in deeper, data standardisation is the process used for transforming data to fit a constrained and predefined set of values – ultimately, relying on uniformity to improve efficiencies.
For more information
0844 725 2000
info@theinspectionmanager.co.uk
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