How to streamline processes in Property and Facilities Management

Property and facilities management is a tough act to follow – between the maintenance visits and team collaborations, a lot can go wrong, unless certain processes are streamlined and standardised.

Every property and facilities management business can realise some serious cost savings – simply by implementing automated and more streamlined processes into their day-to-day operations.

Using software and technology to streamline processes in property & FM.

All managers know the importance of keeping assets in the best condition possible and responding to requests for repair and maintenance in a prompt manner.

Unfortunately, managing such tasks can be very time-consuming, error-prone, and costly. This makes it all the more important to take advantage of the latest software and technology to not only streamline repair and maintenance processes, but also improve overall efficiency and, ultimately, deliver a more quality-focused experience to your end users.

Use a centralised cloud-based platform.

A great way to streamline and optimise your facility management processes is to use a software platform which seamlessly integrates with all your asset management functions.

This also lets you access your property-related documents and data from any smartphone or tablet, thus, helping you save time, increase accuracy, reduce errors, cut paperwork down to almost zero, and even enhance security.

Automate workflows.

Automating day-to-day workflows is one of the best ways to streamline your property management processes. Use smart rules and triggers to create custom workflows which automatically assign tasks and schedule inspection appointments.

Take advantage of data and analytics

The right data can provide absolutely invaluable insights and important recommendations, thus, streamlining your processes.

These analytics and data can be used to track KPIs (key performance indicators) like completion rate, tenant satisfaction, response time, cost per unit, vendor rating, and so on. However, they can also be used to identify specific trends, opportunities, patterns, or issues so that you can steadily improve your services.

At the end of the day, leveraging data and analytics this way will help you optimise the strategies you devise, the decisions you make, and the actions you take.

Use a mobile app for inspections, reports, and more.

Maintenance, inspections, and reports are something that keeps property and facility managers very busy on any given day. This is why facility management mobile apps are perfect for keeping everyone on the same page and accessing crucial information in real time, no matter where you are.

TIM the Inspection Manager is an innovative app that helps you carry out inspections a lot faster and with unparalleled accuracy, both online and offline. Standardise procedures across your entire portfolio and assets, collect consistent, accurate, and comparable data to make better decisions and transform inspection processes through instantly viewable and highly detailed PDF reports. It’s the best way to streamline nearly all your property management processes.

Go ahead and try out The Inspection Manager for FREE for 30 days, with no obligation!

For more information visit; www.theinspectionmanager.co.uk

Email info@theinspectionmanager.co.uk or call 0844 725 2000

Related News

2024: Is there a housing crisis in the UK?

Everyone wants nothing more than to have secure, safe, and decent housing. Unfortunately, the housing supply in the UK has been unable to keep up with the surge in demand over the last couple of years. This has made accessing housing of any kind rather difficult for individuals and families alike, especially those from low-income households.

property management inspection app

Increased demand for Affordable Housing in 2023 across the UK

If you recall the government’s 2019 election manifestos, all the main parties committed to boost housing supply in England. The Conservative manifesto, in fact, pledged that the number of homes being built will continue to increase, targeting at least 300,000 affordable homes by the middle of 2020.

inspection report software

What role does Technology and Automation play in Property Management?

The property management industry has been traditionally shy and somewhat hesitant to embrace new technological trends. The word “automation” would make everyone from real estate agents to property managers cringe with disapproval – as if impending doom and job insecurity was right around the corner.

The importance of Data Standardisation in the Property & FM sectors

The importance of Data Standardisation in the Property & FM sectors

Data standardisation refers to using consistent methods for collecting data, although this is a very basic and somewhat generic description of what it truly is. If we delve in deeper, data standardisation is the process used for transforming data to fit a constrained and predefined set of values – ultimately, relying on uniformity to improve efficiencies.

property audit checklist

Challenges facing commercial landlords and tenants

The previous year was a roller coaster for the commercial property sector, with both landlords and tenants facing unique challenges. It looks like 2023 is also going to be a challenging year for landlords – with the higher increased rates and Section 21 changes, for instance – and for tenants as well, who are finding it to keep up with rental demands owing to the inflation and the current cost-of-living crisis.

Transform how you acquire, manage, operate and experience space with technology

There’s no escaping technology and the impact it has had on our lives, making everything from ordering something online to power up our home appliances from several miles away really easy. Technology has also fundamentally changed how landlords and letting agencies, for example, buy, manage, and operate spaces – making lives easier for tech-savvy homeowners and demanding tenants alike.

Top